|April 22, 2013
City Council approved a Capital Budget of $74.9M on April 15, 2013.
• Fundraising target set at $10M.
• $64.9M from Reserve Funds and grant proceeds.
• Any fundraising shortfall to be covered through Debenture Borrowing.
• Borrowing Bylaw introduced at City Council on April 15, 2013.
Design-Build / Request for Proposals (RFP) Process Continuing.
• Three short listed proponents on track to submit final design proposals to City Administration by April 30, 2013.
• Final recommendation due to City Council on June 17, 2013.
Request for Proposals (RFP) for Contract Facility Operations has been conducted.
• City Administration in detailed discussions with one proponent, which includes analyzing Pro Forma financial information.
• Information and a recommendation will be provided to City Council on May 21, 2013.
Box Springs Business Park (BSBP).
• Continues to work on all required subdivision planning and servicing approvals and registrations required to subdivide the BSBP land to create separate Certificate of Title for the Medicine Hat Regional Event Center site.
|January 8, 2013
At the January 7, 2013 Council Meeting, the design/build pre-qualification process was brought to conclusion. The City will be inviting three qualified design/build entities to respond the design/build request for proposal to be issued in early February. These three firms will have until the end of April 2013 to submit detailed design and costing proposals to the City based upon the detailed owner’s statement of requirements to be contained in the RFP.
The three pre-qualified firms are:
STUART OLSON DOMINION
Contact: Kim Fulton
6th Floor, 4838 Richard Road SW
Calgary, AB T3E 6L1
VENTANA CONSTRUCTION CORPORATION
Contact: Maurice Creagh
Director of Operations
300 – 9500 Glenlyon Pkwy, Burnaby, BC V5J 0C6
Contact: Dave Passingham
National Accounts Manager, Western Canadian Buildings
2882 – 11 Street NE, Calgary, AB T2E 7S7
All contractors, suppliers and sub-trades interested in providing goods and services to the Medicine Hat Regional Event Centre Project are to contact the above listed companies through the contacts provided. The City of Medicine Hat will not be contracting directly with parties outside of the design/build contract with the successful one of three proponents above.
|December 18, 2012
At its regular meeting on December 17, 2012 City Council approved entering into a formal Memorandum of Agreement with the Box Springs Business Park (BSBP) for a 20-acre site to locate the proposed new Medicine Hat Regional Event Centre (MHREC). Following Council’s direction of September 17, this Agreement was successfully negotiated between the parties and contains the following general terms and conditions:
• The City to pay BSBP a land purchase price of one dollar per acre for 20 acres, more or less, ($20.00 total) for the MHREC Site.
• BSBP will obtain by May 3, 2013 all required subdivision, planning and servicing approval and registrations required to subdivide BSBP Lands to create a separate certificate of title for the MHREC Site.
• Upon Council’s approval to construct the MHREC, establishment of necessary budget approvals and awarding a design-build contract for construction (all planned for May 2013), BSBP will provide all utility services by December 31, 2014 and roads by June 30, 2015.
• The City shall pay BSBP a maximum of $2.8 Million, on a progress payment basis, as the City’s contribution to the actual costs of utility services and roads in relation to the MHREC Site.
“This formal Agreement provides clarity on all terms and conditions to enable both the City and BSBP to proceed with respect to preparing the BSBP site for eventual construction of a new regional event centre,” said Alderman Graham Kelly.
“With this Agreement in place, the City can focus on completing the design-build request for proposal process by May 2013. Should City Council be in favour of one of the three design-build proposals and formally approve construction by June 2013, the City will then take title to the 20-acre parcel in BSBP. The selected design-builder will commence onsite construction by next summer," adds CAO Ray Barnard.
|November 14, 2012
As planned, the City continues to work with project management consultant MHPM Project Managers Inc, bridging consultant team of Marshall Tittemore Architects and MacLennan Jaunkalns Miller Architects along with operational consultants SMG Worldwide. Work on confirming the desired functional program for the Medicine Hat Regional Event Centre (MHREC) as well as the City’s detailed owner’s statement of requirements is progressing and is scheduled to be completed in December. Efforts include consultations with the Medicine Hat Tigers, Western Hockey League, Advisory Committee on Disability Issues and other stakeholders.
At the same time, a design/build pre-qualification process is now underway. The City expects to shortlist down to three design/build entities in December based upon qualifications, experience and historical performance. The three selected entities will then have until April 2013 to submit detailed design and costing proposals to the City based upon the detailed owner’s statement of requirements.
Work related to carrying out all necessary land planning and approvals for the MHREC site within the Box Springs Business Park is also progressing in parallel with the above activities. This work is to be completed by May 2013 around the same time that Council will be presented with a formal recommendation on the preferred MHREC design and required capital budget.
Should Council issue its approval by June, it is expected that onsite construction would commence summer 2013.
|September 25, 2012
On September 17, City Council voted to move forward with the Box Springs location for the Medicine Hat Regional Event Centre (MHREC). The City has now entered into a memorandum of understanding (MOU) with the Box Springs Business Group which outlines key terms and conditions for both parties related to the 20 acre site that will now be within Phase 1, Stage B-1 of the overall Box Springs development.
The City’s project management consultant, MHPM Project Managers Inc, will engage its bridging consultants (Marshall Tittemore Architects and MacLennan Jaunkalns Miller Architects) and operating consultants (SMG) to help the City prepare the owner’s statement of requirements.
The owner’s statement of requirements will then be issued to pre-qualified design/builders through a competitive request for proposal process. Results and recommendations will then be submitted to City Council in spring 2013 for final decision to proceed with the actual MHREC facility construction including final design and capital budget.
|February 21, 2012
City Council voted to proceed to the next step of the Medicine Hat Regional Events Centre project at their meeting on Tuesday, February 21.
The vote means the City will enter into a contract with MHPM Project Managers Inc. to facilitate a comprehensive request-for-proposal process to procure qualified design/build bids. Council also approved a Phase Two capital budget of $1.3 million to facilitate the production of design/build from a qualified bidder including costs associated with project management, architecture, engineering, operations and consulting.
Phase Two is estimated to require approximately nine months to complete.
Entering into Phase Two produces no commitment by the City to proceed with the project beyond the design/build phase. Upon the completion of Phase Two, Council will vote on whether to proceed to Phase Three, which would be the actual construction project management.
For Phase One, MHPM Project Managers Inc. was engaged to conduct a facility costing and procurement options analysis for the Medicine Hat Regional Events Centre. The firm completed an analysis and issued its final Phase One Report to City Council in late January.